Updated on December 06, 2023

  • 8 min read
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Written by Ethan Wilson

How to write farewell emails to coworkers

How to write farewell emails to coworkers

It’s usually unexpected, but it’s common to bond with coworkers at your job, especially if you’ve been there for any length of time. Knowing how to write a goodbye email to coworkers is a good way to keep connections after you’ve moved on. While this won't be effective 100% of the time, it's an extra measure that could help your personal and professional life. For this article, we will offer some templates for how to write a farewell email. It’ll also cover why AImReply is the only tool you need to craft the perfect email.

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Considering the relaxed nature of the email, this isn't something that you need to overthink too much. However, if you want it to make an impact on the recipient, there are a few details to keep in mind.

Writing a proper farewell email to coworkers can ensure professional connections remain in good standing. It also helps to keep your image intact in the corporate world. Nevertheless, if you’re a little stumped on what to write, take a look at the templates below on how to write goodbye emails to coworkers.

How to write a goodbye email to coworkers with examples | AImReply

Templates for Professional Farewell Emails

Leaving a positive impression in the business world is important, but moving on from one opportunity to another is normal at some point. Whether you decide to quit or you're getting laid off, sending farewell emails to colleagues can act as a positive send-off. Consider using the templates below as they highlight how to write a farewell email to colleagues.

1. Team members only

Depending on the size of your organization, it’s understandable that you don’t want to send a goodbye email to everyone. However, those who worked alongside you are another story.

You likely feel connected to them more than anyone else, and they’re going to feel your absence in their day-to-day life when you’re gone. The email template below is crafted specifically for those within your immediate team.

Subject Line: The end of the road

Dear team,

As you may have already found out, my last day with [company name] is coming up in a few days on [insert date here]. While I can see how this will be difficult on the team as a whole until they find a replacement, I felt it was time for me to move on.

I can’t express enough how grateful I am to have had support from all of you over the years. Everything we have accomplished was only possible because we did it as a team. Overall, I just wanted to say thank you for everything, and I wish you all the best in your own careers moving forward.

With warm regards,
[your name]

This email has a sentimental touch, but it still sticks to a professional setting. Of course, feel free to customize this to add your own flair and personality. It's simply meant to act as a point of inspiration for your own goodbye email.

How to write a goodbye email to coworkers with examples | AImReply
2. A personal farewell to your boss

In the event you’re only interested in emailing your boss, the following template should be more than enough. Showing gratitude to a previous employer can potentially help with future employment as well. Saying goodbye to your boss via email is a cordial way to say thank you for the opportunity in a professional manner.

Dear [boss' name’],

I know we recently spoke about me parting ways, but I just wanted to send this email as a proper farewell before my last day. I greatly appreciate you letting me dive into [job position] and supporting my growth along the way.

Although my time here felt relatively brief, I learned a lot that I’ll apply to my professional life moving forward. In case you’d like to keep in touch, you have my contact information! Thanks again.

All the best,
[your name]

A farewell email to your boss doesn't have to be as formal as your day-to-day communication. You're on your way out, and it might be your last chance to chat with them on a professional and personal level. Last impressions can be equally important to first impressions, and goodbye emails in corporate settings can carry more weight than you think.

How to write a goodbye email to coworkers with examples | AImReply
3. Taking a general approach

Maybe you don't feel so close with any of your coworkers, and this wouldn't be so uncommon. At the same time, you don't want to leave without a cordial goodbye. This can be accomplished through a very simple yet thoughtful email.

Hello team,

I just wanted to send a proper goodbye to my team as my final day is coming up on [insert date here]. It goes without saying that I couldn’t have done my job without the ongoing support from all of you.

Between the ups and downs, I’m appreciative to have worked alongside you. While things haven’t always been easy, it’s my team that made each challenge tolerable. I hope you all continue to find success without me, and if you’d like to get in touch, you already have my contact information!

All the best,
[your name]

Knowing how to write farewell emails to colleagues doesn’t have to be overly complicated. Considering you already know them to some degree, you don’t have to walk on eggshells with every word. Farewell emails can be much more relaxed because it might be the last time you ever interact again.

How to write a goodbye email to coworkers with examples | AImReply
4. What about clients?

Your clients can sometimes feel like your colleagues, and they deserve a proper send-off if work comes to a close. Some clients stick around for years, while others may only be a one-time job. If you feel like you need to send a farewell email, you can utilize the template below to craft an email that'll leave a positive impression.

Dear [client’s name],

Considering everything we’ve worked on together, I felt it was only right to send a proper thank you. Not only did I learn a lot by working by your side, but it was one of the best working relationships I’ve ever had.

Of course, I only wish you the most success with future endeavors, and if you ever need help down the road, you know where to find me. Thanks again, and I hope we cross paths again someday!

All the best,
[your name]
[phone number]

You can customize an email like this in many different ways. For the most part, this template should act as inspiration. It’s important to let your own flair and personality shine through, as most people will be able to pick up on it. While email templates on how to write a farewell email are extremely helpful, it isn’t the only important consideration.

How to write a goodbye email to coworkers with examples | AImReply

Writing Tips for How to Write Farewell Emails

Using templates is a good starting point for any business professional. Then again, there are other angles that can affect how the recipient responds to your email. The actual meaning of a message can easily be lost through text, as people are bound to perceive it in their own way. You have to guide them to the proper reaction, and you can do this by including the following tips and tricks.

Timing matters

Taking the topic of the email into account, the timing of your message is important. When it comes to goodbye emails, always wait a day or two before your last day before you send it out. This gives everyone enough time to process your message, which'll be seen as your last impression on the way out.

Showing gratitude

Whether your experience was overwhelmingly positive or subpar, showing gratitude in your farewell email is in your best interest. You don’t have to make it sound over the top, but merely being thankful for the opportunity and the connections sends a positive message.

How to write a goodbye email to coworkers with examples | AImReply

Simple subject lines

You don’t need your subject line to sound spammy or like marketing material, but it should briefly get the point across. At a glance, the reader should know that it’s a farewell email of some sort. Of course, with all of the important details left inside.

A few subject line examples include:

You can use these verbatim or come up with your own, but they all carry the same underlying theme and tone. It’s enough to grab the attention of your colleagues and spark interest in what the rest of the message has to say.

How to write a goodbye email to coworkers with examples | AImReply

Keep it brief

Goodbye emails to coworkers don’t need to be long and winded. Everyone knows what the email is about; for the most part, it’s more about sounding sincere and getting the point across in a positive and kind way. Last impressions matter, but in some cases, less is more.

Use AImReply to Write Your Farewell Emails

All of the information in this article is useful, but it doesn’t help you get around the time it takes to put these emails together. For some people, it may only take a few seconds. However, many others get stuck with such emails, and this is where AImReply should be put to use.

Artificial intelligence has come a long way, and we’ve utilized it to create a tool that can handle writing heavily customized emails. You can direct AImReply to carry the context, tone, and direction of your message with just a little input.

It's a much more efficient approach to crafting a farewell email and takes the stress of the entire thought process. With many options for customization and universal access across any device, you can utilize AImReply no matter where you are.

AImReply is able to take the stress off, streamline the writing, and deliver a message that will resonate with recipients. Instead of manually going through the whole process on your own, consider putting AImReply up to the task. Rest assured, in a few seconds this tool will craft perfect emails for any occasion. Due to the AI's ability to analyze text patterns and adapt to your tone of voice, all the emails will be suitable and unique.

How to write a goodbye email to coworkers with examples | AImReply

In summary

It’s pretty common for business professionals to learn how to write a goodbye email to coworkers at some point in their careers. It’s easy for some, but for others, it’s a daunting idea that can pose itself to be quite a challenge.

Take advantage of our free subscription and put our AI email writer AImReply to use today. In a few clicks, you can have it drafting a new farewell email that's relevant to your story, personality, and many other unique qualities.

Author Ethan Wilson
Written by

Author, Expert in Email Strategy and Artificial Intelligence

Author Ethan Wilson

Written by

Ethan Wilson

Author, Expert in Email Strategy and Artificial Intelligence

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