Updated on October 30, 2023

  • 7 min read
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Written by Ethan Wilson

How to write the perfect two weeks notice email

How to write the perfect two weeks notice email

For a wide variety of reasons, it’s common for people to move from one job to another. Whether it’s to advance their careers or it simply isn’t a good fit, learning how to write a two week notice email is an important skill. If you're considering resigning from your job soon, this article has exactly the guidance you’re looking for. Between a few effective letter templates and utilizing a tool like AImReply, you can ensure your message is effective yet professional.

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Regardless of the reason for quitting a job, most people aren't looking to burn bridges or hurt feelings in the process. Based on your relationship with your employer, this can be a pretty sensitive topic. When you’re looking to put in your two weeks, it’s advisable to be as cordial as possible.

This is especially true when it comes to recommendations. You never want to leave on a bad note and start on a bad note at your next job due to recommendations that don’t paint you in the best light.

Learning how to write a two weeks notice email is easier than you might think, but you generally want to carry a level of tact with your message. If you still aren’t sure where to start with your email, consider using or rewording the following templates.

Additionally, it’s crucial to prepare for the possibility of receiving a rejection email from prospective employers during your job search journey.

How to write a two week notice email with examples | AImReply

Email Samples That Work

It’s understandable to overthink how to write two weeks' notice emails when you plan on leaving, which is why a little help can go a long way. The templates laid out below offer effective, professional, and cordial emails that are perfect for when you’re preparing to quit your job.

Although you can definitely use them verbatim, it’s always best to add your personal flare to the message to ensure it seems sincere. When it comes to how to write a 2 weeks notice email example, the templates listed below are a great place to start.

How to write a two week notice email with examples | AImReply
1. Quitting due to personal reasons

Sometimes things happen in life that take you away from a job or a career path. Drastic life events can make day to day so difficult that having a job may not be an option at the moment. In this case, you’ll want to include a direct yet soft approach with your email.

Dear [Supervisor Name],

I hope all is well on your end. I’m sending this email as I regret to inform you that I will no longer be able to work for (Company Name) due to a variety of personal reasons. At this point, it has become too difficult to manage the time required for this role, and I feel it’s best if I step away.

Of course, this is a last resort for me, and I hope we can end things amicably in case I’m able to find my way back. Nevertheless, I’m greatly appreciative of the opportunity I was given, and I apologize for any inconvenience this may cause you and the team. 

[Your Name]

How to write a two week notice email with examples | AImReply
2. Take the formal route

If you’d rather skip unnecessary pleasantries and get straight to business, you can always take a purely formal approach. This gets the message across without incorporating any kind of negative emotions.

The hope is to end things on even ground between both parties, once again, without damaging any professional relationships. This template is an excellent option for those who like to be direct and concise in their wording.


I’m sending this email as my official resignation. As requested by company policy, this email aligns with the required two week notice, which means my last day on the job will be (insert date).

My decision is strictly professional, as I feel this company may not be the best fit for the needs of my career’s future. I’ve thoroughly enjoyed working with everyone here, and I’ll be readily available up until my final day.

Please reach out if you'd like to talk more on the matter, and I'd be happy to set up a meeting if needed. Thank you again for investing time and patience in me, as I’m appreciative to be given the opportunity.

Best regards,
[Your Name]

How to write a two week notice email with examples | AImReply
3. Career advancement

When it comes to navigating your professional life, it can be more advantageous to find a new job than to wait around for a raise. In some industries, this is simply the norm. However, making this kind of transition may require recommendations for the new position.

It's crucial to not burn bridges in the business world if you don't have to. Consider the following template if you plan to put in your two weeks to get a better job opportunity.

Dear [Supervisor Name],

I’m sending this email to inform you that I will be taking a new job opportunity in roughly two weeks on (insert date). This email serves as my compliance with company policy on providing a two weeks notice before quitting.

I’d like to say that I have no issue with the job or my manager, but another company has made an offer I simply can’t pass up. Overall, I feel this choice is best for career advancement. Without a doubt, working here has been an eye-opening experience, and I’ll be forever grateful to be a part of it.

All the best,
[Your Name]

Whether you’re looking for a new job, remote work,  moving, or simply don’t like the management, quitting can be a nerve-wracking experience for some people. Thankfully, this isn’t something you have to do in person, as an email is more than sufficient. To help prepare your message, you should consider putting a service like AImReply to use. Moreover, as you plan your departure, remember to draft a vacation request email outlining any remaining paid time off owed to you, ensuring a smooth transition for both yourself and your employer.

How to write a two week notice email with examples | AImReply

Let AI Do the Talking

Instead of stressing over every little word in your email, try putting AImReply to use and letting it handle the talking. With the ability to maintain tone, context, and personality, AI email writer can easily handle all outgoing emails. It's a simple process that requires minimal input, and the tool can provide insight into how to write a 2 week notice email.

For example, you could copy and paste one of these email templates, and then highlight that text, and let AImReply offer content suggestions. On top of that, you can set your own custom requirements to ensure AImReply stays in line with your tone of voice.

Within moments, you’ll have a fully crafted email that shows exactly how to write two week notice emails. You’ll realize it doesn’t have to be all that difficult, but AImReply makes the whole process much easier than doing it on your own.

How to write a two week notice email with examples | AImReply

This is an example of  a 2 week notice email that was created by AImReply in 1 second:

Dear [Boss’ Name],

I hope this message finds you well. I am writing to formally announce my resignation from the position (Your Position) at (Your Company Name), effective two weeks from today. My last working day will be (indicate the date here), and time until then I will dedicate to ensuring a flat transition and ending all the tasks.

This decision has not been easy to be made. I have sincerely enjoyed working at (Your Company Name) and am grateful for the gained experience. I do appreciate the chances and opportunities I have been constantly receiving from you and the whole team. Also, I am fully committed to make the process of my resignation as smooth as possible. Please let me know how I can assist you and the HR team in transferring my responsibilities and, if needed, I am here to help with finding someone for my replacement.

 I believe that this decision aligns with my long-term career goals, and I am fully ready to explore new opportunities and challenges in my professional journey. Please consider this email as my formal two-week notice. I would appreciate the opportunity to meet with you to discuss this decision and any specific steps you would like me to take during this time.

With kind regards,
[Your Name]

How to write a two week notice email with examples | AImReply

Final thoughts

Every time a resignation email is sent, it’s always under the unique context of the job, company, environment, and many other factors. Due to this, it’s helpful to know how to write 2 week notice emails.

They don’t have to be overly complex, and tools like AImReply can help remove the stress from the situation. Consider trying AImReply for yourself, considering you can sign up for free, and it’s fully compatible with mobile and desktop devices.

Author Ethan Wilson
Written by

Author, Expert in Email Strategy and Artificial Intelligence

Author Ethan Wilson

Written by

Ethan Wilson

Author, Expert in Email Strategy and Artificial Intelligence

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