Updated on November 15, 2023

  • 10 min read
  • 61

Written by Ethan Wilson

Thank you email after a phone interview

Thank you email after a phone interview

Even if they feel a little less formal, phone interviews are no different than being there in person. It’s still a deciding factor in whether or not you get hired, so having the proper etiquette is essential. Not only is the interview itself important, but how you communicate after the fact can help put you above other candidates. This article will focus on several templates you can use for a phone interview thank you email. On top of that, you’ll find out why you should hand the task over to AImReply to save lots of time.

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Seen as an efficient way to handle quick introductions, phone interviews are generally used as a preliminary step before an in-person meeting. Regardless of the reason, the conversation and impressions made during this time are crucial. In the same vein, phone interviews can feel quite impersonal.

To help with this, it’s never out of line to send a follow-up email just to say thank you. Now, it’s important to discern the right time for this, as you don’t want to send it off as soon as you hang up the phone. Waiting until later in the evening or even the following day is a safe starting point.

Outside of that, the message you convey in this email can be casual if you’d like. However, if your intent is to make a noticeable impact on the recipient, your email may require a bit more thought. Considering the nuances of the situation, review the templates below to see the variety of ways you can craft a thank you note for a phone interview.

Thank you email after a phone interview with examples | AImReply

Top-notch templates

For those who are looking for a little help with their thank-you emails, these templates should cover all of your bases. There’s nothing wrong with writing everything from scratch, but these templates can serve as inspiration to make improvements. Thank you emails for phone interviews may sound odd, but they can actually leave a very positive impression.

This helps with their screening and shows a level of interest and dedication that is rare among most candidates. Whether you copy the structure entirely or blend them with your own style, consider using the following samples to send your thank you for the phone interview email.

Thank you email after a phone interview with examples | AImReply
1. Brief and direct

If you don’t like to beat around the bush and simply want to get the point across, it’s optimal to keep the email short. With only three to five lines to read through, you have a higher chance of the recipient reading the email in its entirety.

This also removes the possibility of overthinking, as there isn’t much room for storytelling. It’s the perfect recipe for saying thank you for the interview while sounding sincere about seeking the position.

Dear [Recipient Name]

This is [Your Name], and I just wanted to send over an email and say thank you for talking with me today on the phone! I really enjoyed our conversation.

Now that I know more about the company’s direction for the position and core product, I couldn’t be more eager to get started. As stated earlier, I’m here if you’d like to schedule another meeting or if you have any questions. I hope to speak with you again soon!

All the best,

[Your Name]

This is the most universal approach you can take with sending an email with after-phone-interview thank-you’s. It covers the message you’re trying to get across while reinforcing your friendly and dedicated attitude.

Thank you email after a phone interview with examples | AImReply
2. Go the extra mile

While many people appreciate you being quick and concise, it can sometimes be more advantageous to write a more thorough email. When you email after- phone-interview thank-you’s, this gives you an additional chance to highlight your interest.

You also can take a more informational route, including details that weren’t covered in the interview. Overall, the point of this particular template is to show substantial interest while providing the interviewer with everything they might need.

Dear [Recipient Name]

Hello, this is [Your Name], and we spoke earlier today around [insert time here] for our phone interview. I'm just reaching out to one, say thank you for your time, and two, provide you with some additional information you may find useful.

Our conversation today has only made me more interested in the position. Moreover, now that I have a better scope of what the position requires, I am providing you with some additional documentation that may help support my application.

You’ll find that I have worked on multiple projects that align pretty closely with what your company is working on now. Overall, I feel my interview today has made me more confident in my abilities to handle the needs of the position. I appreciate you taking time out of your day to meet with me, and I hope we get the chance to follow up soon.

Best Regards,
[Your Name]

Some might consider this to be rather lengthy, but many experts agree that it's effective. Going above and beyond isn't a bad thing, but how you word such a long message is important. Make sure not to veer off from the original point, and don't hesitate to add any supporting documents or statements that make your application look better.

Thank you email after a phone interview with examples | AImReply
3. Focus on the details

Another way you can help your application stand out from others is by focusing on specific points from your phone interview. What this does is show your attention to detail, as well as your increasing interest in the role. It can also help to show employers and hiring managers how you might be an asset in the workplace.

Hello [Recipient Name]

I hope this email finds you well. My name is [Your Name], and we spoke earlier today on the phone for my interview. I just wanted to reach out and say thank you for your time and interest. Assuming you’re probably busy with many other interviews, I appreciate the time you were able to allocate to our conversation.

Although we spoke of many things, I wanted to follow up on a point you made about certain improvements that could be made in [insert department or job title here]. I feel like I have a few ideas on how this could be improved, and would be happy to share them with you on another call sometime.

Nevertheless, I’m here when you’re ready to move forward. If you have any additional questions for me, please don’t hesitate to either email or call me. Whichever is easiest for you!

All the best,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile]

Between these three examples, you have more than enough variety to craft unique thank you notes for phone interviews. It’s an easy way to help you rise above other applicants. No matter how you write this email, there are a few aspects that should always be included.

Thank you email after a phone interview with examples | AImReply

Must Haves for a Phone Interview Thank You Email

Writing the email itself is just one factor to consider, and the nuances of what you include are equally important. By integrating the templates above and alongside the following key tips, you can ensure your email really drives the message home.

Thank you email after a phone interview with examples | AImReply

Always say thank you

Many people get carried away in storytelling and catering to the recipient and forget to actually say thank you in the message itself. Those words need to be included at least once in the email.

It isn’t something you want to spam, so once is more than enough. All of the other details you care to include are just a bonus. Saying thank you is a good way to get the recipient to keep reading.

Thank you email after a phone interview with examples | AImReply

Know the recipient

One way to guarantee your email ends up in the trash bin is to address the wrong person. Even if you don’t necessarily address the wrong name, sending an email to the wrong contact will be out of context and may not be effective at all. Always know who you’re sending the email to, including their name or professional title.

Thank you email after a phone interview with examples | AImReply

Make sure to be you

Keeping a professional tone is important, but you don’t have to sacrifice every ounce of your personality. Being yourself in your writing will show authenticity to the reader, which will inherently keep them more engaged.

People are responsive to real people and communication, and this can definitely be felt through an email. Always remain professional, but remember that it’s okay to be yourself.

Thank you email after a phone interview with examples | AImReply

State your point

There are many angles to your email that you can personalize to add to the whole of your point. However, all of these small nuances shouldn’t get in the way of the entire point of your email.

Regardless of how you decide to craft your thank you email, make sure the recipient understands the point right from the start. This also means writing a subject line that’s eye-catching and relevant to the recipient.

Thank you email after a phone interview with examples | AImReply

Don’t spam

This may be obvious to some, but you’d be surprised at how many people make this mistake when it comes to online communication. Once you’ve emailed them, you shouldn’t spam them if you haven’t received any feedback.

It isn't uncommon to not receive a response, so it's best to just make sure the email gets out there. If you end up spamming their inbox, that's a good way to not only get ignored, but your application could potentially be discarded.

Thank you email after a phone interview with examples | AImReply

No More Writer’s Block

It’s understandable to feel overwhelmed by all of the small details included in this article. The best way to avoid anxiety surrounding a thank you email is to let AImReply handle the task. Utilizing artificial intelligence, AImReply can generate customized email responses in mere moments.

With support for 16 languages and the ability to understand intent, context, tone of voice, and more, AImReply is all you need for sending out emails. It’s a forward-thinking approach to writing emails, and it’s proven to be effective no matter the context of the conversation.

Thank you email after a phone interview with examples | AImReply

Other notable benefits of AImReply include:

  • An extension for Google Chrome;
  • Capability with desktop and mobile devices;
  • Total data integrity for every user;
  • Free to sign up and use;
  • Craft brand-new emails and replies.

No matter the direction of the conversation, using our AI email generator is a simple, three-step process. You can either specify your own requirements or utilize AI recommendations for a faster approach. Professional communications through email can be rather sensitive, and AI has the ability to follow all of the small details without fail.

You can ensure every response goes in the direction you want it to by providing detailed input. Don’t hesitate to put AImReply to the test, as it’s entirely free to create an account and get started.

Author Ethan Wilson
Written by

Author, Expert in Email Strategy and Artificial Intelligence

Author Ethan Wilson

Written by

Ethan Wilson

Author, Expert in Email Strategy and Artificial Intelligence

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