Updated on December 15, 2023

  • 8 min read
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Written by Ethan Wilson

Thank you emails for internal interviews

Thank you emails for internal interviews

Understandably stressful for many employees, internal interviews come with a certain aura that can be either positive or negative. Regardless of the outcome, knowing how to write thank you emails for internal interviews can be beneficial. This can help add a positive light to the situation, while showing gratitude to the interviewers in the same breath. From templates to tips and tricks, this article will delve into how to write a thank you email for an internal interview from multiple angles. It'll also provide insight into AImReply, which can act as your personal assistant for your writing.

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In the corporate world, it's pretty normal for employers to do yearly or quarterly reviews of their employees' performance. For some, this is a pretty relaxed process; for others, it can feel like life and death. In general, there's a sense of stress that surrounds internal interviews.

An internal interview thank you email can help with rapport while positively influencing your personality and outlook toward others. Internal interviews aren't always negative, but they aren't always positive either.

Sending this email can act as a positive gesture that benefits both sides. If you find yourself stuck when it comes to the writing, take a few minutes to review the templates down below.

If you're looking to streamline your email communication process, consider leveraging AI technology with an AI email generator. These tools can provide customized templates tailored to your needs, ensuring your message resonates effectively with the recipient.

How to write thank you email for internal interview with examples | AImReply

Samples of Thank You Notes for Internal Interviews

Even if you feel confident in your writing, it can help to review some samples for a bit of guidance. The samples provided below are vetted by industry professionals who have used them time and time again.

Of course, you don’t have to utilize each word, but it’ll offer some insight into the direction you should take with your message, depending on the context. Overall, the samples below should cover your bases when sending thank yous for internal interviews.

How to write thank you email for internal interview with examples | AImReply
1. Straightforward and sincere

For those who aren’t too worried about personal flair, this template offers a direct and sincere approach to the message. Taking this route ensures the recipient knows exactly what you mean and, more importantly, believes it.

Dear [interviewer’s name],

This is [your name], and I just wanted to send a follow-up email and thank you for your time during our interview the other day. I know you have tons of people to speak with, but you still took your time with our conversation, and I appreciate that.

Aside from everything we spoke about during our meeting, I wanted to express that I’m here if you need anything at all. Thank you again, and I hope you have a great day!

Best regards,
[your name]

Even if the message is a bit stale and overly formal, that’s essentially the point. These emails are great for people who are only interested in getting their positive note across to the right person.

How to write thank you email for internal interview with examples | AImReply
2. Follow-up emails

In the event you'd like to follow up on a previous email, you want to take the writing in a particular direction. For starters, you don't want to come off as a nuisance, which means timing and tone matter a lot here. The template below provides a safe approach to a follow-up email in the context of an internal interview.

Dear [interviewer's name],

I’m sending this email as a follow-up to a previous message I sent a while back. I know it has been a few weeks since our internal interview, but I just wanted to make sure you received my message.

Once again, I wanted to thank you for your time and patience during our meeting, and I’m eager to keep giving [company name] the same dedication that I always have. I’ll be here if you need me, and don’t hesitate to reach out any time.

All the best,
[your name]

The tone of this email is a bit lighter, as you don’t want to come off as pushy or too direct by any means. At this point, you have essentially sent the same message twice. If they don’t respond after the follow-up, it may be best to move on. If you've recently applied for an internal position, consider sending a follow-up email after application to reaffirm your interest and enthusiasm for the role

How to write thank you email for internal interview with examples | AImReply
3. Inquiring about a final decision

Internal interviews can often lead to a promotion or, worst case scenario, potential layoffs. Due to this, many employees stress over the final decisions that hiring managers and HR make throughout the process. Here's how to write thank you emails for internal promotions interviews.

Dear [interviewer’s name],

This is [your name], and I’m sending this email to circle back on the internal interview we had back on [insert date here]. I know it can take some time to process every interview, but I was curious if a final decision had been made on my end yet.

I’m eager to hear your thoughts, and if you need anything from me at all, please let me know. After our initial conversation, I’m excited to see what’s in store moving forward.

All the best,
[your name]

It’s okay to be inquisitive in the corporate world, but you also don’t want to be overly pushy about it. This template is a safe structure when writing thank you emails for internal interviews.

How to write thank you email for internal interview with examples | AImReply

Don’t Forget These Tips

While these templates can help craft an effective email, there are a few things you should remember if you're going to write your own. For an internal interview email to be truly effective, there are a few steps you want to check off your list before you hit send.

Some notable mentions include:

  • Doing your research on the interviewer, company, or topic at hand
  • Never copy and paste templates as is; always use them purely for inspiration
  • Find ways to display your unique value to the company
  • It’s okay to ask smart questions that add value to the conversation
  • Make sure you know who you’re emailing

These are just a few safety measures you can take to increase the effectiveness of your email. You don’t have to stress over this by any means, but it only helps to put as much effort into it as possible. Additionally, harnessing the power of AI email writing can enhance the clarity and impact of your message. AI algorithms can refine your language and structure, resulting in emails that leave a lasting impression on the reader

How to write thank you email for internal interview with examples | AImReply

Using AImReply to Help With Writing

Although everything this article provides is helpful, we understand the entire process can still be rather stressful. That’s why we suggest giving AImReply a try, as it can handle sending out all of those emails for you.

The tool only needs a bit of input from your end, and it can handle the rest. This includes a few clicks to point out your desired personalization, carry intent and tone, all while protecting your data. You’ll also find support for 16 languages, as we find it important to be accessible to a global user base of professionals. Whether you’re looking to craft a new email or manage responses, AImReply works off a three-step process.

How to write thank you email for internal interview with examples | AImReply

For replies:

  1. Highlight the incoming text
  2. Define your preferences or choose an AI-generated suggestion
  3. Watch your email come to life

For new emails:

  1. Use the dedicated AImReply form
  2. Specify the various requirements for your email
  3. Receive a perfectly crafted email to your exact needs

It’s as simple as that, and you can gain access to it for free by making use of our free subscription. AImReply can be used on mobile or desktop devices, and there’s a Google Chrome extension available as well.

How to write thank you email for internal interview with examples | AImReply

Final thoughts

When you break down how to write thank you emails for internal interviews, you realize it’s a lot simpler than you make it out to be. However, this doesn’t mean there aren’t a few helpful nuances you can use to your advantage.

Aside from the notes offered in this article, AImReply is something you shouldn’t skip out on. When used correctly, it can take all the stress off writing and sending sensitive emails in a corporate environment.

Additionally, don't underestimate the power of a postscript email. Sometimes a brief, personalized PS can leave a lasting impression on the recipient, reinforcing the main message of your communication.

Author Ethan Wilson
Written by

Author, Expert in Email Strategy and Artificial Intelligence

Author Ethan Wilson

Written by

Ethan Wilson

Author, Expert in Email Strategy and Artificial Intelligence

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