Gratitude Emails

Updated on October 23, 2023

• 8 min read
• 76

Written by Ethan Wilson

Thank-you email subject line for after an interview

Once an employer calls you in for an interview, you and a few others head to the interview room for a chance at the job. At that point, you need to figure out how you can stand out. One of the simple ways that you can stand out is through sending out a thank you note within 24 hours of the interview ending. When you go to write a thank you email, you can speed up the process with the AImReply service. This email assistant writes perfect emails and makes zero grammar and spelling errors to impress your potential new boss. You can tell it to write in a specific tone of voice, and it will follow your directions. It’s not standardized, and it comes with a good amount of personalization features. One of the ways that you can do this is through including something in the informational note that speaks about the organization in the present—in 2023. For example, maybe the company’s values align with yours and you like that aspect or maybe the mission statement was one that inspired you. Let’s take a look at how to write a thank you email after the interview.

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Step #1: Write a Straight-to-the-Point Subject Line

In a thank you email, you don’t need to write a creative subject for interview thank you email. Make the subject line as clear as possible with no puns or jokes. You just want to make sure that the interviewer opens the email. Here are a couple of examples of how to write the subject line:

Thank you, [Their Name]

Thank you!

Thank you for the Interview and Your Time

Hi, it’s [Your Name]. I’d just like to say thank you

Creating a subject line for this topic can literally be as simple as the sample choices outlined above. In some cases, using your name in the subject line can get a response even faster. The thank you note matters so much that CNBC conducted a study that learned how 1 out of every 5 hiring managers will dismiss a potential candidate if they don’t send a thank you letter. They never make it to training. 

For those who haven't received a response after an interview, crafting a follow-up email is crucial for maintaining communication and demonstrating continued interest in the position

The study also learned that an estimated 31 percent of all job seekers don’t send a thank you interview email subject, which gives you an easy way to stand out.

Step #2: Begin with a Personal Greeting

If you were paying attention at all during the interview, you will know the person’s name. Address them directly because it makes it more personalized. Don’t make it feel overly personal or casual since they may take it as a sign of disrespect. Keep it professional.

Step #3: Show Gratitude

In the next part, you will show your gratitude on your account for the interview. You might open with a thank you, but keep it sincere and authentic. The interviewer should feel your gratitude on the other end. Some people in 2023 use AI to write this part through a template, and there’s nothing wrong with helping to speed up the process. Just add some personal touches to it once you finish. You want to show them that you respected the time they spent interviewing you, and you appreciated the opportunity.

Step #4: Reiterate Your Interest

Sending an interview thank you email subject becomes a unique opportunity to reiterate your interest in the job a second time after the interview. It reminds them of your interest in the job right when they’re thinking of hiring someone. Express your eagerness to start the job, but don’t look desperate. Interviewers want someone interested in the job because it shows their commitment, which reduces their turnover rate—the costs of which can be extremely high. You might also take the time to reiterate the skills that your employer seemed the most interested in.

Moreover, remember that sending thank-you emails for internal interviews is just as crucial. Expressing gratitude internally not only demonstrates professionalism but also reinforces your commitment to the organization and its values.

Step #5: Speak About the Interview

During the thank you for interview email subject, one of the things that you can do to personalize it and add to its effectiveness is to speak on something that you talked about in the interview. Talk about what you find interesting about the job position. Tell them about your qualifications and how that would help you to complete the job. Relevant experience goes a long way to proving you can complete the job. You want to show your future employer that you can help them get what they want—appeal to their self interests in the thank you post interview email subject.

Step #6: Create a Response Deadline (Optional)

Now, you need to be careful about this one and how you set it up, but politely creating a response deadline (you could put it in brackets) shows you’re serious about getting a job somewhere—you’re in demand. If they truly want to hire you, they will respond much sooner knowing about the deadline. In general, giving them from 7 to 14 days to respond would be fair. You can also follow-up with them a few days after the thank you email.

Invite them to contact you in the event that they need further information to choose a candidate.

Step #7: Sign off and Hit Send

Toward the end of your message, you might thank them once again for their time and end with signing your name. Before you hit send, make sure you add the following:

• Phone number
• Email address
• Links to social media (optional)

Proofread the subject post interview email carefully, and in this case, I would even recommend that you ask a friend or family member to proofread it a second time. Having two pairs of eyes on it will eliminate errors that could hurt your chances of getting the job.

As a side note, with a thank you email, you can do more than send them your gratitude. You can also take the time to send them your online portfolio so that they can look further into your skills.

What Not to Say in a Thank You Email

Avoid the negative tone in a thank you email altogether. Some people will think of something they did and apologize for it out of insecurity. In general, we would recommend that you stay positive throughout the email. Most interviewers don’t care that much, and you want the interviewer to associate you with positive things. 

What to Remember When You Write a Thank You Email

Don’t make it too long. Keep the email brief but long enough to express your gratitude. In most cases, you only need a couple of paragraphs. Discuss further questions that you wished you had elaborated on more in the interview, but remember to keep it positive.

Also, be careful not to hassle your interviewer. The whole idea behind sending a thank you email is to create a positive impression to increase your chances. Be cautious not to send anything to the interviewer that would make you look bad. For example, if your Facebook account has videos of you partying a week ago, don’t send them to that social media account. In fact, you may want to hide that from your profile in case they decide to research you further.

Conclusion

Now, you might be wondering, “How do I even get their email?” In many cases, it won’t be available without research. You can take the time to research it, or to get around this issue, ask for their business card after you finish the interview. Most interviewers will gladly have a business card that they will give, and it can prove a big help with sending out your subject of interview thank you email.

You could write the thank you email yourself, but if you want one perfectly composed, it is recommended to use the AImReply service. This AI email writer will generate perfect emails for you in seconds. The flawless language ensures that you make zero grammar and spelling errors that could make you look unprofessional. You can also adapt the tone to meet your needs. For a thank you email, it would be recommended to select the friendly tone in the software.

If you’re too busy to sit down at a desktop as many people are, AImReply includes a mobile version to let you write the email on the go so that you experience total flexibility to keep your day moving. Those with questions about how to use it will receive prompt support, and there are many helpful tutorials on using it. Sign up and try it out for free.

Written by Ethan Wilson

Author, Expert in Email Strategy and Artificial Intelligence